Church of England                                       www.england.anglican.org

Diocese of Bath & Wells                              www.bathandwells.org.uk  

St Mary Magdalene, Taunton                       www.stmarymagdalenetaunton.org.uk

Tell the Church - Taunton                             www.tauntonteamchaplaincy.org

Inclusive Church                                           www.inclusive-church.org.uk

A Church Near You                                       www.achurchnearyou.com

Taunton Christians Together                         www.tauntonchurches.org

Churches Conservations Trust                     www.visitchurches.org.uk

Churches Together in England                     www.cte.org.uk

National Churches Trust                               www.nationalchurchestrust.org

Church Care                                                 www.churchcare.co.uk

Churches Tourism Association                     www.cvta.org.uk

Ecclesiastical Insurance Group                    www.ecclesiastical.com

The Children's Society                                  www.childrenssociety.org.uk

Christian Aid                                                  www.christianaid.org.uk

United Society (formerly USPG)                   www.weareus.org.uk

Somerset Churches Trust                             www.somersetchurchestrust.org

Open Door                                                     www.tauntonopendoor.org.uk

The Eddystone Trust                                     www.eddystone.org.uk

Somerset West and Taunton Council             www.somersetwestandtaunton.gov.uk

Somerset County Council                               www.somerset.gov.uk

Somerset College                                           www.somerset.ac.uk

The Castle School                                          www.castleschool.co.uk

DATA PROTECTION

DATA PRIVACY NOTICE

Adopted by the Parochial Church Council on 10 July 2018

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

The Parochial Church Council (PCC) of St John the Evangelist, Park Street, Taunton is the Data Controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St John the Evangelist, Park Street, Taunton complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

·         To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

·         To administer membership records;

·         To fundraise and promote the interests of the charity;

·         To manage our employees and volunteers;

·         To maintain our own accounts and records (including the processing of Gift Aid applications);

.          To inform you of news, events, activities and services at St John the Evangelist, Park Street, Taunton;

.          To share your contact details with the Bath + Wells Diocesan office so they can

           keep you informed about news in the Diocese and events, activities and services  

           that will be occurring in the Diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

·    Explicit consent of the data subject so that we can keep you informed about     diocesan events. 

.        Processing is necessary for carrying out legal obligations in relation to Gift Aid or  

     under employment, social security or social protection law, or a collective   agreement;

.        Processing is carried out by a not-for-profit body with a political, philisophical,  

         religious or trade union aim provided :

             * the processing relates only to members or former members (or those who have

               regular contact with it in connection with those purposes);

             * there is no disclosure to a third party without consent.
 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the Church in order to carry out a service to other Church members or for purposes connected with the Church. We will only share your data with third parties outside of the Parish with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website
                                                                                                                           [see footnote 1 below for link].

Specifically, we retain Electoral Roll data while it is still current; Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and Parish Registers (Baptisms, Marriages, Funerals) permanently.
 

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

.        The right to request a copy of your personal data which the PCC of St John the  

         Evangelist, Park Street, Taunton holds about you;

.        The right to request that the PCC of St John the Evangelist, Park Street, Taunton  

         corrects any personal data if it is found to be inaccurate or out of date;

.        The right to request your personal data is erased where it is no longer necessary for

         the PCC of St John the Evangelist, Park Street, Taunton to retain such data;

.        The right to withdraw your consent to the processing at any time

.        The right to request that the Data Controller provide the data subject with his/her

         personal data and where possible, to transmit that data directly to another Data

         Controller, known as the right to data portability, where applicable. {Only applies

         where the processing is based on consent or is necessary for the performance of a

         contract with the data subject and in either case the Data Controller processes the  

         data by automated means}.

.        The right, where there is a dispute in relation to the accuracy or processing of your  

         personal data, to request a restriction is placed on further processing;

.        The right to object to the processing of personal data, where applicable. {Only

         applieswhere processing is based on legitimate interests (or the performance of a

         task in the public interest/rxercise of official authority); direct marketing and  

         processing and the purposes of scientific/historical research and statistics)

.       The right to object to the processing of personal data, where applicable. {Only

        applies where processing is based on legitimate interests (or performance of a task

        in the public interest/exercise of official authority); direct marketing and processing

        for the purposes of scientific/historical research and statistics}

.       The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a Notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

*To exercise all relevant rights, queries, or complaints, in the first instance contact The PCC Secretary of St John the Evangelist, Park Street, Taunton
at e-mail: secretary@stjohnstaunton.org.uk

*You can contact the Information Commisioners Office on 0303 123 113,
or e-mail https://ico.org.uk/global/contact-us/email,
or the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5A.

{1} Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://churchofengland.org/more/libraries-and-archives/records-management-guides